executive & administrative assistant

توضیحات آگهی

We are looking for a highly organized proactive detail oriented and reliable Executive Assistant to work closely with the CEO and support executive coordination and the company s day to day operations The ideal candidate has strong communication skills excellent follow up discipline high attention to detail and the ability to manage multiple tasks and priorities effectively This person should be comfortable coordinating with different departments following up with team members and managers managing meetings and documentation and handling confidential information with professionalism and discretion The role requires a proactive and execution oriented person who does not simply receive and pass on requests but actively follows up to ensure that tasks and commitments are completed on time Key Responsibilities Executive Support Manage and coordinate the CEO s calendar meetings appointments reminders and daily schedule Coordinate communication between the CEO and internal departments and team members Follow up with department heads managers and team members regarding assigned tasks deadlines and pending actions Ensure that requests and commitments made by the CEO are properly communicated and followed through Manage incoming requests and communications to the CEO and ensure appropriate prioritization and follow up Support the CEO in organizing daily priorities and keeping track of important pending matters Handle confidential and sensitive company financial commercial employee and executive information with discretion Meeting Coordination Follow up Coordinate meetings with internal and external stakeholders Prepare meeting agendas required documents presentations and other meeting materials Take meeting notes and accurately record key decisions action items responsible persons and deadlines Prepare and circulate meeting minutes and follow up actions when required Follow up with responsible individuals after meetings and ensure agreed actions are completed Maintain an organized record of important decisions commitments and pending actions Administrative Documentation Support Prepare organize file and maintain company and executive documents Support document control activities including formatting naming storing organizing and circulating documents Maintain organized digital and physical records when required Assist with preparing presentations reports letters internal notes and other business documents Support general administrative activities related to the CEO and management team Coordination Office Operations Coordinate with internal departments to ensure timely completion of assigned tasks and requests Communicate professionally with employees managers clients suppliers and external contacts Coordinate appointments visitors calls courier services supplies and other general office requirements when needed Support business meetings company events training sessions and other management activities Coordinate business travel and related arrangements when required Requirements 2 years of experience in Executive Assistance Administrative Coordination Office Coordination Project Coordination or a similar role Previous experience supporting a CEO Founder C Level executive or senior manager is preferred Strong and proven ability in follow up task tracking coordination and execution Excellent organizational skills and strong attention to detail Strong time management and ability to manage multiple priorities simultaneously Excellent written and verbal communication skills in Persian and English Strong interpersonal and communication skills with the ability to work effectively with different levels of the organization Proficiency in Microsoft Office Google Workspace email calendar tools and general office software Familiarity with task management and project coordination tools is a plus Ability to handle confidential information with professionalism and discretion Strong sense of responsibility reliability and ownership Ability to work independently and proactively in a fast paced environment Key Competencies The ideal candidate should demonstrate Exceptional follow up discipline Strong organizational skills High attention to detail Proactive mindset Strong ownership and accountability Excellent communication skills Reliability and discretion Strong time management Ability to manage multiple priorities Problem solving ability Professionalism and trustworthiness Ability to work independently تهران تهران سعادت آباد تمام وقت ملی گلد کارشناس جنسیت تفاوتی ندارد اینترنت تجارت الکترونیک خدمات آنلاین