استخدام executive assistant to the ceo

توضیحات آگهی

About the role
We re looking for an experienced thoughtful and dependable Executive Assistant to work closely with Okala s CEO You ll bring structure to a busy schedule keep open commitments moving and handle both professional and personal arrangements with care and good judgment
This is more than a scheduling role We value someone who understands the purpose behind a request asks the right questions thinks through options and knows when to act independently and when to check in You ll work with the CEO every day and coordinate with senior leaders and external contacts as needed Priorities and decision making boundaries will be agreed directly with the CEO
What you ll do
Own the calendar and protect time Coordinate internal and external meetings handle changes and plan each day around actual workload priorities preparation time and travel between commitments
Make meetings useful Gather context and materials prepare agendas capture decisions and meeting notes and follow up on actions owners and deadlines
Close the loop Keep a reliable view of open requests promises cross team actions and pending tasks Follow through to completion and raise delays obstacles and decisions needed early
Make decisions easier Sort incoming requests pull together concise and accurate briefs compare options and offer practical recommendations when helpful
Coordinate with confidence Work professionally with senior leaders teams and outside partners draft and track correspondence and communicate requests priorities and boundaries clearly
Handle personal arrangements with care Organize travel bookings gifts purchases hosting and other personal errands or events taking the CEO s preferences the occasion quality timing and budget into account
Build simple reliable routines Keep commitments and documents organized maintain an up to date follow up system and suggest practical improvements that reduce friction and prevent things from falling through the cracks
What will make you successful
Initiative and problem solving You investigate issues surface obstacles early and come back with options rather than waiting for step by step instructions
Sound judgment You understand context ask precise questions and recognize the difference between decisions you can make and those that need approval
Ownership and follow through You break work into manageable steps and keep track of commitments without repeated reminders
Attention to detail and good taste You remember names dates preferences and small promises and make choices that fit the moment expected quality time and budget
Clear tactful communication You can request follow up negotiate and respectfully push back or explain a limitation when necessary
Discretion and trustworthiness You handle personal financial and company information carefully and respect access and sharing boundaries
Flexibility and a learning mindset You can reset priorities under pressure welcome feedback and keep improving how you work
Experience and skills
At least two years of relevant experience in personal assistance executive assistance a CEO s office or a similar role Experience supporting senior leaders is a plus
A solid grasp of core assistant responsibilities and the ability to take ownership as you learn the CEO s working style and preferences
Clear polished writing in Persian and English for correspondence practical arrangements and travel coordination
Confidence with calendars email documentation and task tracking Proficiency in Microsoft Office and Google Workspace familiarity with tools such as Trello or Jira is a plus
Professional presentation and etiquette appropriate to different settings
A genuine interest in executive assistance as a career with a clear idea of how you want to develop in this field
How we work together
This is a relationship built on trust clear communication and mutual accountability We ll make time at the start to learn the CEO s priorities preferences and ways of working with regular feedback along the way As trust and familiarity grow so will your independence and scope to act depending on performance and the sensitivity of each matter Your ideas for making things run better are welcome
Full time on site role in Tehran
Availability for genuinely urgent matters outside regular working hours within clearly agreed boundaries
A probationary period with duration and terms set out in the contract in line with applicable law including feedback and a gradual increase in autonomy
شرکت اکالا توسعه تجارت الکترونیک کوروش Okala
دسته بندی مسئول دفتر اجرائی و اداری
نحوه همکاری تمام وقت
نوع همکاری حضوری
مدرک تحصیلی کارشناسی
سابقه کار سه تا شش سال
حقوق توافقی
جنسیت مهم نیست
مهارت ها امور اجرایی دستیاری امور اداری
شهر تهران تهران