personal assistant (b2b)

توضیحات آگهی

Overview The Personal Assistant is responsible for planning coordinating and following up on the executive and administrative activities of the B2B Business Line Managing Director By effectively managing the Managing Director s time meetings correspondence information flow and required actions this role enables greater focus on strategic priorities and business development The ideal candidate should be able to work in a fast paced dynamic environment with frequently changing priorities They must maintain strict confidentiality while building effective relationships with managers internal teams customers and business partners Key Responsibilities Manage and regularly update the Managing Director s calendar meetings and daily schedule Prioritize meeting requests based on business importance and urgency Coordinate internal and external meetings with managers customers business partners and other stakeholders Arrange business trips off site meetings and related activities Manage categorize and prioritize the Managing Director s emails messages requests and correspondence Draft and prepare professional emails reports and executive communications Respond to or redirect requests based on their level of importance urgency and confidentiality Communicate the Managing Director s messages and expectations accurately and professionally to relevant stakeholders Coordinate events management meetings Leadership Team sessions and special business line programs Act as the primary point of contact between the Managing Director and department heads Identify delays obstacles or cross functional dependencies and escalate them in a timely manner Maintain an organized flow of information and prevent requests or decisions from being overlooked Maintain full confidentiality of managerial financial commercial and human resources information Handle sensitive information confidential meetings and restricted correspondence professionally Ensure that access levels are respected when sharing information and documents Maintain impartiality accuracy and professional conduct in interactions with managers and employees Requirements Bachelor s degree in Management Executive Management Industrial Engineering Business Administration or a related field At least 3 years of experience in roles such as Personal Assistant Executive Assistant Office Manager or Senior Coordinator Experience working directly with a CEO Managing Director Vice President senior executive or Leadership Team members Ability to manage multiple tasks and priorities simultaneously in a fast paced and constantly changing environment Advanced proficiency in Microsoft Office particularly Outlook PowerPoint Excel and Word Familiarity with task management calendar management and team collaboration tools Experience working in large organizations digital businesses or e commerce companies is considered an advantage تهران تهران ونک تمام وقت دیجی کالا کارشناس جنسیت تفاوتی ندارد اینترنت تجارت الکترونیک خدمات آنلاین